Dozens of Victorian students and their families have been left shocked and uncertain after the Western Chinese Language School (WCLS) in Melbourne's west entered voluntary administration, resulting in the immediate suspension of classes.

The Braybrook-based community language school, which has operated for 17 years, informed parents and students this week that administrators from Rodgers Reidy had been appointed to review the school's financial position and ongoing operations.

In correspondence sent to families, administrators advised that all classes had been suspended and urged parents not to make any further payments to the school while the review process continues.

The collapse has had a significant impact on students studying Victorian Certificate of Education (VCE) Chinese subjects, with the Victorian Education Department confirming that 28 VCE students enrolled in either Chinese Second Language or Chinese Second Language Advanced courses have been affected.

A spokesperson for the department said efforts were already underway to ensure those students could continue their studies elsewhere.

"We will support students to complete their Chinese language studies with another VCE provider," the spokesperson said.

The school's administration comes at a particularly challenging time, with VCE students approaching an important stage of their academic year and preparing for final examinations that could influence university entrance opportunities.

Community language schools such as WCLS play a vital role in Victoria's multicultural education landscape. Operating outside normal school hours, often on weekends, these not-for-profit organisations provide language and cultural education to thousands of students across the state.

Beyond VCE programs, WCLS offered Chinese language education from Foundation through to Year 10, becoming an important community hub for families seeking to preserve cultural connections through language learning.

In a separate letter to families, the school's leadership described the decision to enter administration as "extremely difficult and painful."

The statement explained that the move followed extensive legal and financial advice, with concerns raised about the school's current financial position and potential future liabilities.

"For many families, the school has been more than just a place to learn Chinese — it has been a space filled with cherished memories," the letter stated.

Administrators have indicated they are exploring options to preserve the school's educational services, including seeking expressions of interest from organisations willing to support or acquire the school.

The financial difficulties follow a lengthy legal dispute involving the Fair Work Ombudsman. Earlier this year, the school lost a Federal Court appeal relating to penalties and unpaid employee entitlements owed to several former teachers. The outstanding payments included superannuation and other workplace entitlements dating back several years.

According to records from the Australian Charities and Not-for-profits Commission (ACNC), the school employed four part-time staff members and 33 casual employees. Many of those workers now face uncertainty regarding the institution's future.

Parents within Melbourne's Chinese community have expressed concern over the lack of clarity regarding the next steps for affected students. Posts shared on Chinese social media platforms described families as being "shocked" by the sudden announcement.

For the 28 VCE students caught in the middle of the crisis, attention is now focused on ensuring their studies continue with minimal disruption.

While administrators assess whether the school can be restructured or rescued, the Victorian Education Department says its priority remains helping students secure alternative pathways to complete their Chinese language education.